Microsoft Outlook offers a convenient feature that allows you to set up automatic reply or out of office messages to notify your contacts when you’re not available. This feature is particularly useful when you’re on vacation, attending a conference, or simply away from your desk for an extended period. In this guide, we’ll walk you through the steps to set up and customize your automatic reply/out of office message in Outlook In USA.
Step 1: Open Outlook and Access the “Out of Office” Feature :
Launch Microsoft Outlook on your computer.
Click on the “File” tab located at the top left corner of the window.
In the Info section, you’ll find the “Automatic Replies (Out of Office)” option. Click on it to proceed set up automatic reply on outlook.
Step 2: Customize Inside and Outside Office Messages :
In the Automatic Replies dialog box that appears, you can choose to enable automatic replies for “Send automatic replies” and “During this time range.”
For “Inside My Organization,” compose the message you want colleagues and coworkers to see when they email you. This message can include information about your absence and alternative contacts they can reach out to for assistance set up automatic reply on outlook.
For “Outside My Organization,” you can create a separate message for external contacts. This message can be more concise and focused on informing clients, partners, and others about your absence.
Step 3: Set a Time Range :
To avoid automatic replies when you’re not actually out of the office, set the start and end dates for your automatic replies. This is especially important to remember when you return to work.
Tick the “Only send during this time range” box and specify the start and end dates and times.